RCAC Lily May Room COVID-19 Policy

An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is a contagious disease that can lead to severe illness and death. Senior citizens and patrons with underlying medical conditions are especially vulnerable. By visiting the Lily May Room you voluntarily assume all risks related to exposure to COVID-19. Help keep each other healthy.

The RCAC is guided by the BC Provincial Health Orders and those outweigh any COVID guidelines that the RCAC follows. 

Occupancy Guidelines:

Managing the number of guests visiting the Lily May Room has been a major consideration as we implement physical distancing guidelines based on recommendations from health authorities and government officials. One of the ways to do that is to limit the number of guests, volunteers, staff and instructors at any given time.

                                                                                       25% occupancy       50% Occupancy

Seated event with movable chairs –                              12 people               25 people             

Gallery or museum exhibit, no chairs-                          6 people               12 people

Workshop or meetings with tables and chairs            6 people               12 people

General Lily May Room Policy:

  1. As in the terms of the RCAC’s agreement with the City of Rossland we will not sublease or rent out the Lily May Room.
  2. The RCAC will host only their own events and workshops. The RCAC will host meetings with collaborators, partners, or groups they sit on where appropriate.
  3. Everyone is required to maintain social distance. 
  4. Masks are mandatory until further notice.
  5. A station with hand sanitizing, contact tracing, and masks will be located next to the entrance to the Lily May Room.
  6. The washroom in the Lily May Room lobby will always be open for guests of the Lily May to use. This washroom will be regularly disinfected.
  7. High contact surfaces such as the doors, handles, washroom, tables, chairs and entry table will be cleaned and sanitized regularly.
  8. Several hand sanitizer locations will be set up throughout the space.
  9. The doors to the washroom and main spaces within the Lily May Room will be left open as much as possible to reduce touch points.
  10. Signage: Directional signage has been installed to assist patrons to responsibly move throughout the facility. Additionally, ground markings will help promote proper physical distancing when queuing is needed at a location.
    1. Signs encouraging everyone to cover their coughs and sneezes
    2. Signs reminding people to social distance
  11. Training: We are training our Volunteers and ongoing Instructors to promote physical distancing and meet cleaning and safety guidelines for the Lily May Room.
  12. The RCAC Board, Staff, Instructors, Volunteers, and guests are all subject to these guidelines and anyone not following these will be asked to leave the space or event. 
  13. These guidelines may be updated at any time.

The Lily May Room as a gallery space, in addition to the general guidelines:

  1. The number of patrons in the gallery will meet our occupancy guidelines
  2. A trained volunteer or staff person to ensure proper social distancing and general and gallery guidelines are maintained
  3. A volunteer will be stationed in the gallery to ensure those not isolating together maintain appropriate social distancing measures
  4. Do not touch the art
  5. Purchases of art will be handled exclusively by the artists themselves.
  6. The table that the Gallery Volunteer sits at will be sanitized after each volunteer’s shift.


The Lily May Room as a workshop space, in addition to the general guidelines:

  1. Workshops/meetings will meet our occupancy guidelines
  2. Workshops/meetings will be hosted by a trained volunteer, staff person, or instructor
  3. All registrations for workshops will be processed via the RCAC website 
  4. Materials provided will be kept in isolation for a minimum of three days prior to each class
  5. We ask that you please complete the Self-Assessment Survey prior to attending any workshop.


At Home Health Self-Assessment:

  1. Have you tested positive for COVID-19 in the past 14 days?
  2. Do you have a fever?
  3. Do you have a cough?
  4. Are you experiencing shortness of breath?
  5. Do you have a runny nose?
  6. Have you been in close contact with someone who is sick or has confirmed COVID-19 in the past 14 days?
  7. Have you returned from travel outside of BC in the past 14 days?
  8. Are you feeling unwell?

If you answer YES to any of these questions, we ask that you keep yourself safely at home

Cleaning Guidelines:

  • Washrooms are regularly disinfected, as well as other high-contact surfaces with a CDC and Worksafe approved cleaner and disinfectant. 
  • An inventory of commonly touched surfaces will be created with a cleaning schedule to go along with it
    • Most surfaces should be cleaned and disinfected at least once per day  
    • Some surfaces that are touched very frequently by many people should be cleaned and disinfected at least twice per day or whenever visibly soiled  
  • The schedule will be posted in a highly visible area, and the people responsible for cleaning will sign off after every cycle   
  • We will use appropriate methods for cleaning and disinfecting:
    • Cleaning means the removal of visible soiling, and is done with soap and water  
    • Disinfecting means applying an agent that can kill viruses and bacteria

The RCAC COVID-19 Policy has been developed through the following resources: