COVID-19 Safety Policy

Purpose of Policy:

The purpose of this policy is to ensure the Rossland Council for Arts and Culture staff and volunteers have proper knowledge and training on implementing Covid-19 safety guidelines. The policy also ensures that hired acts and artists as well as the public are safe while attending or working at our events and programmes.

Introduction
An inherent risk of exposure to Covid-19 exists in any public place where people are present. Covid-19 is a contagious disease that can lead to severe illness and death. Senior citizens and patrons with underlying medical conditions are especially vulnerable. By participating in a RCAC event you voluntarily assume all risks related to exposure to Covid-19. In order to ensure community health and safety, the RCAC is guided by the BC Provincial Health Orders and Interior Health Authority Orders. These policies outweigh any COVID guidelines that the RCAC follows.

Indoor Event Requirements:

Indoor organized events can have a capacity of 50 people or 50% of a venue’s capacity (whichever is greater) requires proof of full vaccination (two doses).
This includes:
Indoor ticketed events, workshops, exhibits etc. over 50 people in the Mines’ Union Hall

Indoor organized events less than 50 people do not require proof of vaccination, but contact information (name and phone number) of all attendees must be collected and retained for 30 days.

Other Requirements for indoor events
-Masks are required in all indoor public spaces for people 5 years and older.
-Maintaining physical distancing

Outdoor Event Requirements:

Outdoor organized events can have a capacity of 5,000 people or 50% of a venue’s capacity (whichever is greater) with proof of full vaccination (two doses).

Outdoor organized events less than 100 people do not require proof of vaccination.

Youth Programming/Event Requirements:
Community members between 12-18 years old must show their proof of vaccine QR code (paper or digital copy)
Masks and physical distancing are required people aged 5 and older for indoor youth programming

Vaccine Passport:
The Government of BC Provincial Health Order mandates that as of Monday, September 13, 2021 a proof of Covid Vaccine is required to attend public gatherings and events. This applies to all art and culture events put on by the RCAC. You must be double vaccinated by October 24, 2021. This order is in effect until further notice.

When proof of vaccination is required:
Community members between 12-18 years old must show their proof of vaccine QR code (digital copy)
Community Members 19+ years old must show their proof of vaccine QR code (digital copy) and show accompanying identification.
BC Vaccine Card Verifier will be used. https://www2.gov.bc.ca/gov/content/covid-19/vaccine/proof/businesses#app

Health Self-Assessment:
The RCAC asks all people attending event, meeting workshop i.e. RCAC Board, Staff, Volunteers, Guest, Performers and Contractors to undertake a health self-assessment on the same day as the event or meeting.

This includes answering following questions:
1. Have you tested positive for COVID-19 in the past 14 days?
2. Do you have a fever?
3. Do you have a cough?
4. Are you experiencing shortness of breath?
5. Do you have a runny nose?
6. Have you been in close contact with someone who is sick or has confirmed COVID-19 in the past 14 days?
7. Have you returned from travel outside of BC in the past 14 days?
8. Are you feeling unwell?

If you answer YES to any of these questions, we ask that you keep yourself safely at home

Cleaning Guidelines:
Washrooms are regularly disinfected, as well as other high-contact surfaces with a CDC and WorksafeBC approved cleaner and disinfectant.
An inventory of commonly touched surfaces will be created with a cleaning schedule to go along with it
Most surfaces should be cleaned and disinfected at least once per day
Some surfaces that are touched very frequently by many people should be cleaned and disinfected at least twice per day or whenever visibly soiled
The schedule will be posted in a highly visible area, and the people responsible for cleaning will sign off after every cycle
We will use appropriate methods for cleaning and disinfecting:
Cleaning means the removal of visible soiling, and is done with soap and water
Disinfecting means applying an agent that can kill viruses and bacteria

Lily May Room

Occupancy Guidelines:

Managing the number of guests visiting the Lily May Room has been a major consideration as we implement physical distancing guidelines based on recommendations from health authorities and government officials. One of the ways to do that is to limit the number of guests, volunteers, staff and instructors at any given time.

General Lily May Room Policy:
As in the terms of the RCAC’s agreement with the City of Rossland we will not sublease or rent out the Lily May Room.
The RCAC will host only their own events and workshops. The RCAC will host meetings with collaborators, partners, or groups they sit on where appropriate.
Everyone is required to maintain social distance.
Masks are mandatory until further notice.
A station with hand sanitizing, contact tracing, and masks will be located next to the entrance to the Lily May Room.
The washroom in the Lily May Room lobby will always be open for guests of the Lily May to use. This washroom will be regularly disinfected.
High contact surfaces such as the doors, handles, washroom, tables, chairs and entry table will be cleaned and sanitized regularly.
Several hand sanitizer locations will be set up throughout the space.
The doors to the washroom and main spaces within the Lily May Room will be left open as much as possible to reduce touch points.

Signage:
Directional signage has been installed to assist patrons to responsibly move throughout the facility. Additionally, ground markings will help promote proper physical distancing when queuing is needed at a location.
Signs encouraging everyone to cover their coughs and sneezes
Signs reminding people to social distance
Training: We are training our Volunteers and ongoing Instructors to promote physical distancing and meet cleaning and safety guidelines for the Lily May Room.
The RCAC Board, Staff, Employees, Instructors, Volunteers, and guests are all subject to these guidelines and anyone not following these will be asked to leave the space or event.

These guidelines may be updated at any time.

The Lily May Room as a gallery space, in addition to the general guidelines:
The number of patrons in the gallery will meet our occupancy guidelines of a maximum of 50 people.
A trained volunteer will check the public for vaccine passports
A trained volunteer or staff person to ensure proper social distancing and general and gallery guidelines are maintained
A volunteer will be stationed in the gallery to ensure those not isolating together maintain appropriate social distancing measures
Do not touch the art
Purchases of art will be handled exclusively by the artists themselves.
The table that the Gallery Volunteer sits at will be sanitized after each volunteer’s shift.

The Lily May Room as a workshop space, in addition to the general guidelines:
Workshops/meetings will meet our occupancy guidelines
Workshops/meetings will be hosted by a trained volunteer, staff person, or instructor
The workshop/meeting host will be trained to check vaccine passports as of Sept. 13, 2021
All registrations for workshops will be processed via the RCAC website
Registrants to a workshop, meeting or event must wear a mask
Materials provided will be kept in isolation for a minimum of three days prior to each class
We ask that you please complete the Self-Assessment Survey prior to attending any workshop.

Performance Hall:

Volunteers, public guests and performers to the Hall must provide proof of COVID vaccine.

General Performance Hall Requirements:.
The RCAC will host only their own events. The RCAC will host meetings with collaborators, partners, or groups they sit on where appropriate.
Everyone is required to maintain social distance.
Masks are mandatory until further notice.
A station with hand sanitizing, contact tracing, and masks will be located next to the entrance to the Performance Hall.
The main washroom will always be open for guests of the Performance Hall to use. This washroom will be regularly disinfected.
High contact surfaces such as the doors, handles, washroom, tables, chairs and entry table will be cleaned and sanitized regularly.
Several hand sanitizer locations will be set up throughout the space.
The doors to the washroom and main spaces within the Performance will be left open as much as possible to reduce touch points.
Signage: Directional signage has been installed to assist patrons to responsibly move throughout the facility. Additionally, ground markings will help promote proper physical distancing when queuing is needed at a location.
Signs encouraging everyone to cover their coughs and sneezes
Signs reminding people to social distance
Training: We are training our Volunteers and ongoing Instructors to promote physical distancing and meet cleaning and safety guidelines for the Performance Hall.
The RCAC Board, Staff, Instructors, Volunteers, and guests are all subject to these guidelines and anyone not following these will be asked to leave the space or event.

These guidelines may be updated at any time.

The RCAC COVID-19 Policy has been developed through the following resources:

BC Proof of vaccination and the BC Vaccine Card
https://www2.gov.bc.ca/vaccinecard.html?utm_campaign=20210910_GCPE_VIZEUM_Proof_of_Vaccine___Google%20Search_BCGOV_EN_BC_general_Text

BC COVID-19 Orders, Restrictions and Notices
https://www2.gov.bc.ca/gov/content/health/about-bc-s-health-care-system/office-of-the-provincial-health-officer/current-health-topics/covid-19-novel-coronavirus
https://www2.gov.bc.ca/gov/content/covid-19/info/restrictions

Interior Health Authority – Gatherings and Events COVID-19 Dec. 2021
https://www.interiorhealth.ca/health-and-wellness/disease-outbreaks/covid-19

BC Centre of Disease Control
http://www.bccdc.ca/health-info/diseases-conditions/covid-19/community-settings/recreation-facilities
http://www.bccdc.ca/Health-Info-Site/Documents/CleaningDisinfecting_PublicSettings.pdf
https://www.canada.ca/en/public-health/services/diseases/coronavirus-disease-covid-19.html
http://www.bccdc.ca/health-info/diseases-conditions/covid-19/guidance-documents
http://www.bccdc.ca/Health-Info-Site/Documents/COVID19_ToolsStrategiesSaferOperations.pdf
http://www.bccdc.ca/Health-Info-Site/Documents/CleaningDisinfecting_PublicSettings.pdf
https://www.ccohs.ca/outbreaks/
ActSafe Safety Association https://www.actsafe.ca/covid-19-resources-for-the-arts-and-entertainment-industries/
WorkSafeBC https://www.worksafebc.com/en/resources/health-safety/books-guides/reviewing-updating-covid-19-safety-plans-guide-for-employers?lang=en
RDKB Emergency Management https://emergency.rdkb.com/Current-Emergencies/Coronavirus-COVID-19
City of Rossland Corporate COVID Policy https://rossland.civicweb.net/document/6603
City of Rossland Press release on Proof of Vaccine for City facilities and services (September 14, 2021) https://www.rossland.ca/press-release-immediate-release-proof-vaccine-city-facilities-and-services